Current Date: 09/27/2021
Submitted By:
Approval Status Approved
Prior Approval
General Information
Select Your Organization
Certified Treasurer Information
Certified Treasurer First Name
Certified Treasurer Last Name
Is this purchase for an event? Yes No
Event Details
What is the approximate total to be spent on this event?
Please list all vendors you plan on using for this event.
Description of the event (must include event date and location)
By checking the box, I acknowledge that all purchases over $150 must include a credit card statement. (For reimbursement)
Purchase Type
Travel Equipment Gifts or Gift Cards or Prizes E-Board Dinners Contract None of the above
Travel Details
Where are you traveling to?
How are you traveling to your destination? Car (Personal) Car (Rental) Bus Plane
Approximately how many people from your group will be traveling?
Why are you traveling?
Equipment Details
Where are you storing this equipment?
How much will the equipment cost?
Where are you purchasing this equipment?
Gifts Or Gift Cards Or Prizes Details
What is the approximate total you plan on spending on these gift cards or prizes?
What do you plan on purchasing (if gift cards specify the vendor you plan on buying a giftcard for)
I acknowledge that gift cards/prizes can only be purchased using fundraised money.
I affirm that our group has enough fundraised money to afford this purchase.
By checking the box, you hereby agree to the above statements
E-Board Dinners Details
How many E-Board members will be attending?
Approximately how much will the total E-Board Dinner cost?
I acknowledge that E-Board members can only be reimbursed a maximum of $20 each for an E-Board Dinner.
I acknowledge that the E-Board Dinner must be paid for using Fundraised Money (not budgeted money).
I affirm that my group has enough fundraised money to afford this E-Board dinner.
By checking the box, you hereby agree to the above statements
Contract Details
Who are you getting a contract for?
How much will the contract be for?
I affirm that I will ask the artist to use the SA Contract, and will only use a SA Contract Rider along with the artist's contract only if the artist insists
I affirm that using a SA Contract Rider can take up to four weeks to process
I affirm that I will meet with the VPF Contracts Assistant
By checking the box, you hereby agree to the above statements
None of the Above Details
What is your purchase for?
Which vendor do you plan on using?
How much will the purchase cost?
Purchase Amount
Under $150 Over $150 Over $300 (Community Governments Only) None of the above
Purchase Method
Tax Exempt Pre-Filled (Pick Up at the Front Desk) Tax Exempt (New) Purchase Order None of the above
Tax Exempt (New)
What is the name of the vendor you need this tax exempt form for?
What is the address of the vendor?
Address Line 1
Address Line 2
City State Zip
Purchase Orders Details
Approximate Purchase Total (at least 5% above how much you think it will cost)
Description of Purchase
What is the name of the vendor?
What is the address of the vendor?
Address Line 1
Address Line 2
City State Zip
By checking the box, I affirm that I called the Vendor to make sure they accept Purchase Orders.